History
The North County
Educational Purchasing Consortium was formed in
1985 when school districts in San Diego County were informed by the County
Counsel that the ability to use existing bids issued by other districts, know as
"piggybacking" was no longer legal.
But who knew that we would have a hard time arriving at a consensus for a brand of #2 pencils, which would keep everyone happy?
Some of our success stories started right away: Xerographic paper, which saved Poway $20,000 in the first year alone. Vista came in with overall savings on all items of $200,000 in that first year. When San Dieguito joined the Consortium it was found that the district could save $9,200 on just 15 items carried in their district warehouse.
The Way It Works
Individual participating districts administer contracts on behalf of the Consortium. Now, after experiencing much growth during the 12 years of its existence, the list of cooperative bids extends well beyond the handful anticipated back in 1985.
Membership
There are now twenty-five school districts
that belong to the Consortium, including two community college districts. The Consortium has attracted much interest
among other districts in and outside of San Diego County. Districts from all over the state of California have requested permission
to use our bids (we have to regretfully decline since our bids do not contain
the necessary language to permit that), and districts within the County wanted
to join. For a while we considered
allowing other districts outside our original boundaries to become members, but
then we remembered that an increase in members would also mean an increase in
the number of attendees needed to obtain a quorum at Board meetings. The other districts would have to travel farther to meetings, which
increased the likelihood there they would not attend each meeting. Typical of this group, our combined efforts solved this problem, and we
now have eighteen "associate member" districts.
Associate memberships are now available to districts
outside the boundaries of "North County" and within San Diego
County. These Associate
Member districts are asked to submit their requirements for the bid process, and
their district is listed as a participant when the bid goes out, but since they
are non-voting members, the Consortium does not face a “no-quorum”
situation. With the help of the Assistant
Superintendent for Business Services, San Diego County Office of Education is
also a participant, using the Consortium bids as a base for their need to be a
resource for small schools basic supplies. The Office of Education also acts as a coordinator for the associate
members. The member districts pay annual dues based
on their enrollment, and dues for associate members is a flat annual fee.
The money received covers administrative costs incurred in preparing,
evaluating, and summarizing bids and any costs involved in the meetings of
members. When funds reach a healthy level, dues are suspended for a
while, and money is also used for training workshops, etc. The current student enrollment served by the Consortium member districts is well over 150,000, and if the associate member district enrollments are included, the Consortium serves over one-third of a million students. Click here to see the current consortium membership list.
Vendor Participation
The Consortium encourages vendors to participate in their activities, and all Board meetings are open to them. Vendor opinion is actively sought when preparing specifications for bids, and their input is welcomed regarding industry trends and current product information. Participation at this level is open to any vendors who may be interested.
Additional Benefits
Of course low prices and the bidding possibilities achieved by the Consortium are of prime importance to the individual members, but this entity, with meetings every two months, has created a bond among the members which goes far beyond the actual Consortium activities—we are all there to ask for and receive help, information and comradeship.
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